Conference Local Information Tutorials Workshops Accepted Papers Award-winning Papers Keynote Speakers Important Dates Code of Conduct Registration Scholarships Top Reviewers Schedule Hotel & Local Accommodation
For Authors Call for Papers Call for Tutorials Call for Workshops Submission Instructions Conflicts of Interest Subject Areas Camera-ready Instructions Presentation Instructions
Organization Organizing Committee Area Chairs Program Committee Reviewing Instructions AUAI

UAI 2023 - Instructions for the OpenReview camera-ready submission


The instructions below are only for the deliverables that must be submitted through OpenReview. All deliverables are due on June 9th 2023 23:59 AoE. The bundle with all relevant files is here: https://https://www.overleaf.com/read/zbptrrpgphhg (or if you prefer a zipfile: https://www.auai.org/uai2023/formatting/uai2023-template.zip).

Make sure to revise your paper based on the feedback you received. In several cases, the meta-reviewer left comments requesting specific changes for the final version of the paper. We also encourage you to take advantage of the comments by the reviewers to improve your paper and maximize its impact. Please note that you can use 9 pages for the camera-ready version. If you can get a third party to read your paper, that can always help to improve clarity and find missed typos.

We will ask you to follow our naming convention and directory structure for the supplementary, so we can process your submissions automatically. In particular, your submission will use the following identifier in various places: $filename=(first author's last names)_(paper number). Here you should replace parentheticals with the correct value, all lower case, and note that in the last name(s) spaces and special characters become dashes (‘-’) and accented characters lose their accent; example of $filename for the first author Jane Kay von O'López with accepted OpenReview paper number 969: von-o-lopez_969; example for first author Jay Jay (JJ) Smith with accepted paper number 987: smith_987. Every occurrence of $filename in the following instructions should be replaced by your identifier. The $filename variable must be created using the last name(s) of the first author of the paper, even if a different author submits them.

Preparing the final version of your paper

  • Download the new class file uai2023.cls and the rest of the instructions from https://www.overleaf.com/read/zbptrrpgphhg .
  • Make sure you use a single main tex file for the main paper, which follows the naming convention $filename.tex, e.g. smith_987.tex.
  • At the top of your document preamble, make sure that you use \documentclass[accepted]{uai2023} as indicated in the template. This should also make the authors visible in the final version.
  • Important: do not use any layout trick, e.g. \vspace, \small or \pagebreak.
  • Optional: fill in the contributions and acknowledgements environments at the end of your paper.
  • Respect the page limits for final papers: up to 9 pages of content (references also possible here) and unlimited pages containing only references.
  • Supplementary material must not be included in the final paper, but as a single zip file $filename-supp.zip, e.g. smith_987-supp.zip
    • In case you have textual supplementary material, please create a single separate document using the same template called $filename-supp.tex, e.g. smith_987-supp.tex, keeping the front matter (authors, title), but adding ‘(Supplementary material)’ at the end of the title. For instance, you can use the zref-xr package to create consistent references between the paper and supplementary material. Optionally, the supplementary material can use the single-column format by means of the tag \onecolumn. If you want the whole supplementary material to be single-column, you should place \onecolumn before \maketitle.
    • You should provide access to code and data as links to external, separately citable material, i.e. not as an integral part of the zipfile with supplementary material (e.g., by uploading the code/files to Zenodo or Github instead).
  • We will be using TeXlive 2021 to recompile your submission, so please make sure that using these systems the LaTeX and BibTeX files compile without errors (or warnings that would cause a change in output when fixed). You can check, e.g., on Overleaf.

Preparing the submission materials

  • On OpenReview, use your author account to update your submission. We expect you to upload two files: (1) the compiled pdf of the final version of your paper $filename.pdf, following the naming convention, (2) if applicable, the compiled pdf of the accompanying supplement $filename-supp.pdf, and (3) a zip file $filename.zip whose contents are described below.
  • The zip file $filename.zip must at the top level contain only a single directory named $filename and nothing else (check for hidden files, please, and remove them). JJ would submit a zip file named smith_987.zip with a directory named smith_987 inside it. You can check by extracting the content into a different folder to see if the extraction generates a single folder with all content inside it.
  • The directory $filename must contain the following:
    • A directory named latex with the LaTeX sources of your paper, including all those from the successful compilation run that generated your final PDF ($filename.tex, $filename.bib, $filename.aux, $filename.bbl, $filename.pdf, $filename.log, etc.). If you have a supplementary LaTeX-generated PDF file, its source files and all those from a successful compilation run must also be included here too ($filename-supp.tex, $filename-supp.aux, $filename-supp.bbl, $filename-supp.pdf, $filename-supp.log, etc.). For example, JJ should use files smith_987.tex, smith_987.aux, and so on, among the files, as well as smith_987-supp.tex, smith_987-supp.aux, etc, and so on for their supplementary material, and place all inside the folder named latex that is inside the folder smith_987.
    • Supplementary files $filename-supp.zip. JJ has many small images that they want to submit as supplementary material, so they can use the file smith_987-supp.zip for that. This file smith_987-supp.zip should be placed inside the folder smith_987 that JJ has created (and outside any other subfolders).

Please adhere strictly to the above guidelines, as we will process the submissions in an automated fashion and imprecisions may hinder the publication process. In the end, our running example first author JJ would submit smith_987.pdf and smith_987.zip to OpenReview. To summarize, inside the file smith_987.zip, there would be:

  • smith_987/latex (a folder with all sources for generating the paper and textual supplementary material).
  • smith_987/smith_987-supp.zip (the zipped additional supplementary material files).

Submitting the copyright form and the authorship bibfile

Checklist for UAI2023 submissions

  1. Are you using \documentclass[accepted]{uai2023} as indicated in the template?
  2. Are your files named properly such as smith_987.pdf if your last name is smith and your paper number is 987?
  3. In the final version of the paper are your first name/given name coming first and your last name/surname coming last in the authors list?
  4. Does your paper meet the page limit of up to 9 pages of content (not including references)?
  5. Are your title, author list, and abstract the same as those in your authorship bib file?
  6. Is supplementary material included as a separate file?
  7. (Optional) Are you filling in the contributions and acknowledgements environments at the end of your paper (see template) instead of using footnotes for this purpose?
  8. Are you using one "big" tex file, instead of multiple tex files?
  9. Are you avoiding squeezing texts etc., e.g., not using the commands \vspace and \small?
  10. Are you avoiding using the pagesel package?
  11. Are you avoiding using the command \pagebreak?
  12. Did you succeed in compiling your submission using TeXlive 2020, 2021 or 2022?
  13. Important: did you submit the copyright form and authorship bibfile through the Google Form?




Sponsors