Virtual poster sessions in GatherTown

General setup

Our two virtual poster sessions on Tuesday and Thursday take place in Gather.town. We will add the link once we have finalized the preparation. General information about GatherTown can be found in this video.

We have set up four rooms for the posters, each accessible from the Main room:

  • Tuesday Posters 1-24
  • Tuesday Posters 25-48
  • Thursday Posters 1-24
  • Thursday Posters 25-48

Here below is how the Main room looks like, with the doors to each of these four rooms.

Each poster room contains 48 poster stands, each one with a number that will be assigned to a specific paper, as shown for one of the rooms in the image below. We have tried to cluster the papers together by topics and by shared authors.

Assignment of papers to poster numbers

We have assigned the papers in each poster session to a poster id that describes the location of the poster in each of the rooms. You can check which paper is assigned to which location in the images below, or check based on the paper id here.

Tuesday Poster session

Thursday Poster session

Key Features of Gather

  1. Navigation: To reach a specific island in the virtual space, attendees can walk to the island.
  2. Private Areas: The shaded areas are called private areas. Anyone in these areas can see and hear each other's audio and video. However, those outside the private area cannot see or hear the videos of the people within it.
  3. Viewing Posters: When stopping at a poster, video chat activates only if one is within the designated area of the poster. Attendees can view the poster full-screen by pressing the "x" key on their keyboard.
  4. Presenter Mode: While viewing the full-screen image, attendees can select the Presenter Mode icon on the right of the image. This allows others who are also viewing the image in full-screen to see where you click on the screen. You can also see the link to the paper by clicking on the info icon on this page.

Instructions for Presenters

The online chairs will upload all the virtual posters that you have submitted at the poster location assigned to each paper, so there is no need for the presenters to upload anything. We suggest that you test Gathertown before the poster session to check that everything works.

The Gathertown space will be available for the whole duration of the main conference and the virtual posters will be accessible also during that time, so feel free to visit it also at another time.

Last updated: July 14, 2025 15:07 (UTC)


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